NextGen Task Manager

A. Navigating the Public Space

The public space of NextGen Task Manager consists of three core pages:

• Product Page (Landing): Highlighting core marketing assets, dark/light compatibility, sleek gradients, and responsiveness.
• Signup Page: Allows new users to easily register by entering their details.
• Login Page: Secured gate where registered users can input their email and password.

B. Standard Login Workflow

1. Direct your browser to the NextGen Task Manager web application.
2. Click Login on the top navigation header.
3. Input the following standard administrative/manager credentials:
   • Email Address: joy@yopmail.com
   • Password: tesXXXXX
4. Toggle the Theme Selector at the top right to choose between Dark/Light mode before logging in, if desired.
5. Click the secure Login button.

Once logged in, you will be greeted by the Dashboard, the central control hub of the application.

A. Core Features & Metrics

• Active Summaries: Live indicators showing Total Projects, Active Tasks, Assigned Members, and Budget Burn status.
• Dynamic Project Filtering: Locate the project dropdown filter at the top of the dashboard. Changing the selected project dynamically updates all downstream task counts, completion percentages, and visual workload distributions in real-time.
• Quick-Access Navigation Sidebar: Use the left collapsible sidebar to jump to all functional tabs, such as Tasks, Kanban, Analytics, Team, User Management, and Settings.

The dashboard supports dynamic filtering and quick actions for most entities.

Manage your company structure securely using the User Management portal (available to Administrators and Managers).

A. Create a Department

1. Navigate to User Management in the left sidebar.
2. Select the Departments tab at the top.
3. Click the Add Department button and input a unique Department Name, select the Department Head, add a brief description, set the status to Active, and click Add Department.

B. Create a Team

1. Click the Teams tab under User Management.
2. Click the Add Team button and choose a Team Name, parent Department, assign a Team Lead, set initial status and description, then click Create Team.

C. Create a User

1. Click the Users tab and choose Add User.
2. Input first and last name, email, job title, role, department and team, then click Save.

A. Create a Project

1. Navigate to Projects and click Create Project.
2. Fill in Project Name, Description, Total Budget, assign a Project Manager, select start/end dates and priority, then click Create Project.

C. Milestone Tracking

Under each project's details you will find the Milestone Progress Tracker showing major phase gates.

The granular level of daily operations is executed via the Task Management panel.

1. Navigate to the Kanban Board tab on the sidebar.
2. The board is divided into four columns: TODO, IN_PROGRESS, REVIEW, and DONE.
3. Drag & drop task cards between columns. Drops trigger a secure update to the server to persist state.

1. Select Focus from the navigation sidebar.
2. Create subtasks inline and check them off as you complete them to maintain peak daily velocity.

A. Team Capacity Dashboard

Use filters to select Departments and Teams. The page displays capacity index, current tasks and average completion times.

• Project Budget Analysis
• Resource Utilization Heatmap
• Project Performance Overview

A. Editing Profile Information

1. Navigate to Account Settings > Profile and update your details.
2. Upload a profile picture (png/jpg/jpeg) and click Save Changes.

B. Configuring Account Security & Changing Password

1. Click Security in Account Settings and follow the Change Password workflow to update your password.
2. Enable Two-Factor Authentication (2FA) to secure your account via an authenticator app.

To ensure data integrity, deletions must follow hierarchical rules.

graph TD
    A[Delete Subtask] --> B[Delete Task]
    B --> C[Delete Project]
    C --> D[Delete User]
    D --> E[Delete Team]
    E --> F[Delete Department]

Q1: Why does a Department delete fail?

A department cannot be deleted if there are active teams or employees still assigned to it. Reassign personnel before deleting the department.

Q2: Why is a team member's status shown as "Overloaded" on the Workload page?

The overload status is triggered when capacity utilization exceeds 90%.

Q3: How do I change between Light and Dark mode?

Use the Theme Toggle in the top-right header or in Account Settings to switch themes.

Q4: I uploaded my profile picture but it isn't appearing. What should I do?

Ensure the file is a valid image and within size limits. Refresh the page to re-fetch the image.

Q5: How is Project Variance calculated on the Analytics page?

Project Variance measures the difference between actual progress and the original schedule. Positive variance means the project is ahead; negative means delayed.